Policies

Our library policies include the following:

Circulation Policy

Library Mission Statement – Access to Materials – In-House Equipment – Confidentiality Of Records – By Indiana law (IC 5-14-3-4(b)(16)(A), all records relating to library customers and their use of library materials and services are confidential. Library staff members are not authorized to disclose such records to a third party. However, the parent or guardian of an unemancipated minor age seventeen (17) or under may have access to the records of their child or ward.

The library specifically recognizes that its circulation records and other records linking the names of library users with specific materials are confidential in nature. No such records shall be made available to any agency of state, federal, or local government, or to any individual not specifically authorized by the director, except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigatory power.

Microfilm Reader/Printer is available for public use. Library staff will gladly provide assistance to anyone who needs it. Microfilmed pages may printed printed out at the rate of $.10 per page. The library also has three public access computers with printer access. The charge to print from the public access computers is also $.10 per page.

The Barton Rees Pogue Memorial Library does not restrict access to any materials in the collections on the basis of a person’s color, religion, national origin, socioeconomic status, sex, age, or place of residence. Free access to the total library is essential to full public library service for the whole community.

Some irreplaceable and/or expensive items may be kept in special shelving for security reasons. Arrangements may be made with library staff to view or copy material in compliance with library and copyright policies.

The library adheres to the Americans with Disabilities Act of 1990 that assures equal access to all library facilities, activities, and programs. Every attempt will be made to accommodate the needs of persons with disabilities.

Anyone wishing to use materials “in-house” may do so at any time and at no charge.

The library staff must not be expected to act in loco parentis by parents who wish to limit the material accessed by their own minor children. Parents who wish to limit their own children’s materials should accompany the children to the library to supervise the borrowing process. Parents/guardians should not rely on the library staff for such supervision.

The Barton Rees Pogue Memorial Library strives to provide the best possible service to the community of Upland, Jefferson Township, Monroe Township and the surrounding areas that we serve by encouraging literacy, providing public access computers, and helping the community connect, learn and grow.

Borrowers –A borrower may hold only one valid library card at a time and is responsible for all activity on that card. Patrons are responsible for notifying the library staff of any lost or stolen library cards or changes in name, address, phone, email, or legal status.

Borrowers should present their library card when checking out materials. If a borrower does not present a library card, library staff may accept alternate forms of identification.

Library cards may be deleted after a 2-year period of inactivity.
A free library card can be obtained by anyone who resides in or owns property in Jefferson Township, Monroe Township, or the town of Upland. Residents under age 14 can obtain a card with a parent or guardian signature on the library card registration. The parent or guardian accompanying the child must show one photo identification bearing both name and current address. Since the guardian or parent who signs the registration is responsible for any overdue, lost, or damaged materials, parents whose personal or other children’s’ accounts are blocked may not obtain a library card for their child. The library may also block all children’s accounts of blocked parents or guardians.

Non-Residents– Non-residents age 14 or over as listed below must show one piece of photo identification bearing both name and current address or at least two pieces of identification, one with a photo and one with a current address.

Non-residents under age 14 as listed below can obtain a card with a parent or guardian signature on the library card registration. The parent or guardian accompanying the child must show one photo identification bearing both name and current address or at least two pieces of identification, one with a photo and one with a current address. Since the guardian or parent who signs the registration is responsible for any overdue, lost, or damaged materials, parents whose personal or other children’s’ accounts are blocked may not obtain a library card for their child. The library may also block all children’s accounts of blocked parents or guardians.

PLAC – The state of Indiana has instituted a Public Library Access Card (PLAC), which is required by some public libraries for borrowers who live outside their districts. The PLAC fee is determined annually by the Indiana State Library and is valid for one year from date of purchase.

Fee Card – Non-residents who live in an area not directly served by a library may purchase an annual $25 card that expires one year from date of purchase. All family members who reside in the household may use this card.

Student/Local Employee – Non-resident local employees and students within Jefferson Township may obtain a free card, valid for one year, which entitles them to full borrower privileges. Local employees must provide proof of employment. Students must provide a school ID.

Card Replacement – Lost library cards will be replaced for $2.00. Damaged cards are replaced at no charge. Once a replacement card is issued, previous library cards are invalid and may no longer be used.

Inactive Cards – Resident customer records will be purged from the circulation system after two years of inactivity unless there are outstanding charges. Non-resident customer records will be purged at the end of the calendar year following the card’s expiration date unless there are outstanding charges.

Renewing Cards – In order to keep customer records current, resident borrower cards must be renewed and re-verified every three years and non-resident cards every year.

Loan Periods and Limits – Customers may borrow most library materials for up to 21 days with the following exceptions:

Interlibrary Loan Varies
Most reference materials, microforms, newspapers, current and archived issues of magazines, and most Local History Collection materials do not circulate. Reference material may, under exceptional circumstances, be checked out for a specific period and subject to immediate recall. Those loans are made only at the discretion of the director. Exceptions may be made due to unusual circumstances.

Reserving Materials – All materials at the Barton Rees Pogue Memorial Library are available to all library patrons. Patrons with a valid library card may request any circulating library material that is “on order” or owned by the library. When the material becomes available, staff will notify the patron. The item will be placed on the hold shelf for seven days notification. Patrons should notify staff if they no longer need a requested item.

Renewing Materials – Materials may be renewed in the library at the checkout desks or by telephone. Most materials can be renewed twice. Videos and DVD’s can be renewed once. Bestsellers and materials with outstanding requests cannot be renewed. Patrons with $5 or more in overdue fines may not renew materials. Renewal of Interlibrary Loan materials must be referred to the director one week before items are due.

Returning Materials – Materials must be returned to the Barton Rees Pogue Memorial Library location. They may be put in the drop box or brought inside to the Circulation Desk. Use of the books drop does not cancel any overdue fines. Items returned after the library is closed will not be checked in until the following business day. Patrons are held responsible for any item returned elsewhere (including other library systems), and library staff is not responsible for retrieving any improperly returned material. Patrons must not leave materials outside the library if the drops are full. Non-library materials left in the drops are considered donations.

Fines and Fees – Patrons may check out materials, use the public computers, or purchase replacement cards if their outstanding fines or fees are under $5.00. Any materials returned the day following the due date will not accrue overdue charges. The library offers an amnesty program twice a year whereby patrons may return any overdue items without accruing a fine. This program currently runs during the months of May and December. However, the amnesty program does not take off any fines already on the account.

Lost/Damaged Materials Fees – The library assumes no liability whatsoever for equipment damage that could result from the use of borrowed audiovisual materials. Borrowers are responsible for reporting damaged materials before check out or during the loan period. If materials are lost or returned damaged beyond repair, the customer will be charged any late fees and the replacement cost of the material. If an item is returned without accompanying material, a fee may be charged to the customer. If the item is determined to be unusable without the accompanying material, the full replacement cost of the item will be charged. Replacement prices for donated material are determined from the item or from the library’s materials vendor.

Fax – Fax service is available at the Barton Rees Pogue Memorial Library during library hours.

Incoming calls .10 per page
Outgoing calls 1.00 per page

Photocopies – The Barton Rees Pogue Library offers photocopying at the checkout desk. Cost for photocopies is $.10 per side.

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Collection Development Policy

 

Library Mission Statement: The Barton Rees Pogue Memorial Library strives to provide the best possible service to the community of Upland, Jefferson Township, Monroe Township and the surrounding areas that we serve by encouraging literacy, providing public access computers, and helping the community connect, learn and grow.

Definition – The phrase “library materials” as it occurs in this policy includes, but is not limited to: books, periodicals, software, microforms, audio-visual, and on-line sources.

Collection Development Goal – To provide and make accessible to the community a balanced collection of retrospective and contemporary materials in various media that is responsive to a broad range of community interests and needs.

Objectives of Collection Development – Considering space and budget limitations, the library selects materials to provide a balanced collection. The library collection includes both works of current interest and those of lasting value. Materials are selected in accordance with standards appropriate to the subject matter and to the needs of the community.

Responsibility for Collection Development – Responsibility for collection development rests with the Library Director, operating within the parameters of this Collection Development Policy as adopted by the Board of Trustees. It is at the discretion of the Director to delegate the collection development responsibility to other members of the staff.

Collection Development Criteria – All acquisitions, whether purchased or donated, will be selected or withdrawn in accordance with one or more of the following criteria:

  • Effectiveness of style, format, and content to the intended audience
  • Need for variety and balance of viewpoints and subjects within the collection
  • Relation to existing collection and other materials on the subject
  • Reputation and significance of the author, publisher, director, composer and or artist
  • Customer interest
  • Cost
  • Contemporary significance or permanent value
  • Format
  • Condition

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Computer Use, Internet Access, and Internet Safty

 

 In fulfillment of the library’s mission, the Barton Rees Pogue Memorial Public Library is committed to meeting the information needs of the people we serve by providing the greatest possible information access within the means of the library and within the limitations of policy and law.

Part 1: Internet Safety

The library is concerned for the safety and security of users who access online information. The library has no control over the content of the Internet and cannot be held responsible for what the user sees when using the Internet. The restricting of a minor’s access to the Internet beyond that required by this policy is the responsibility of the parent or legal guardian. The safety and security of users who access the Internet require those persons to be cautious, thoughtful, protective of personal information, and respectful of library policy and state and federal laws.

A user may use a library computer to:

  • ·           Research or acquire information for educational, vocational, cultural, or recreational needs
  • ·           Transmit and receive email as long as they are using a free email service
  • ·           Type, access, and print Word documents
  • ·           Access Facebook accounts

A user will not use a library computer to:

  • ·           Access or display information that is obscene as defined by Indiana law
  • ·           Participate in e-mail, chat rooms, or instant messages that use information that is obscene as defined by Indiana law
  • ·           Disclose, use, or disseminate personal information that could threaten or create a vulnerability for a minor, for any other person, or for the library.
  • ·           Attempt to gain unauthorized access to any data, computer, or network
  • ·           Play Internet games since many carry the threat of infecting the library computers with a virus

 Part 2: The laws that guide the library’s Internet policy  

The library complies with state and federal laws. To provide the definition required by CIPA and NCIPA, the phrase “matter…inappropriate for minors…” used in the federal law is regarded as synonymous with the definition of obscenity. Internet users should be aware that the inappropriate use of electronic information resources can be a violation of local, state, and federal laws and may lead to prosecution. The user will be held responsible for his/her actions while using the Internet. Users are expected to abide by the guidelines listed below which include generally accepted rules of network etiquette. Unacceptable uses of the service will result in the suspension or revocation of Internet use privileges.

Part 3: Use guidelines

  • ·           One public computer is reserved for using the library’s catalog. While this computer does have Internet access, we ask that patrons use it only for its intended purpose. All other public computers have Internet access.
  • ·           We currently have no laptops available for checkout. However, since the library hopes to obtain them in the future, the following will apply when they become available: Laptops will be for in-library use only, when all desktop computers are busy. Laptops will be issued only to patrons with a library card and a driver’s license, both of which MUST be left at the circulation desk until the laptop is returned.
  • ·           Computers in the Barton Rees Pogue Memorial Public Library are filtered. As nearly as is possible, the filters will be configured to block access to sexually explicit sites, while allowing access to legitimate information. It is recognized that filters do not block all inappropriate sites and allow access to all legitimate sites. Computers must not be used to display sexually explicit images, even when sites are not blocked by the filter, or when the filter is disabled. Additionally, minors must not access material that is deemed harmful to minors.
  • ·           Computer users may request that a site be added to or deleted from the block list for the filter employed by the library. Since the library uses a consortium filtering service, the recommendation will be forwarded to the appropriate reviewing authority.
  • ·           Computers are available on a first come-first served basis. If all computers are in use, patrons may place their name on a waiting list at the circulation desk. Those who have been using a computer for at least 30 minutes may be asked to vacate the computer within 5 minutes if a patron requests use of a computer.
  • ·           Patrons may not load software on the computers. Files may not be saved to the hard drive, but may be saved to the patron’s own flash drives. Personal photographs may not be saved to the hard drive, nor should patrons try to change the screen savers or background on the library computers.
  • ·           Although reasonable precautions will be taken, the library does not guarantee the hard drives to be virus free and assumes no liability for virus infections if persons save files to their own device.
  • ·           Copies may be printed at the rate of 10 cents per page. Payment should be made at the circulation desk.
  • ·           Users wishing to use e-mail should establish their own accounts with one of the free e-mail providers, and may use the library’s computers to access their e-mail account. E-mail is available only to those having their own accounts. The library’s computers may not be used to send threatening, obscene, abusive or harassing messages, or for any illegal purposes.
  • ·           Users who violate this policy may be denied use of the library’s computers.
  • ·           Children up to and including age 12 MUST have a parent or adult caregiver present with them while they are on the computer. This is for their own safety and protection.
  • ·           Patrons should completely sign out of their web based accounts each time they use the computer. This helps to ensure patron privacy.

Part 4: Wireless Internet access (Wi-Fi)  

The library offers wireless Internet access (wi-fi) for laptop computers within the library. Users must provide their own wireless-enabled laptops. The library does not provide technical assistance in configuring a patron’s laptop for wireless Internet. Laptops should normally run on battery power, but they may be plugged in to a library electrical outlet where this does not create an obstacle, including an electrical cord across a traffic path, for other users of the library.

No printer access is provided on the wi-fi network. Users of the library wi-fi must follow the same guidelines, where applicable, as for other Internet use. Therefore, wi-fi access is filtered, sexually explicit images may not be displayed, and the network may not be used to send threatening, obscene, abusive or harassing messages, or for any illegal purposes.

 Public wi-fi is not secure. Information sent to and from a patron laptop computer may be captured by someone else with a wireless device and appropriate software. The library assumes no responsibility for the safety of patron equipment or changes to a patron computer, security, or data files resulting from connection to the library’s wireless access.

    Revised 08-17-2012Reviewed and adopted by the Board of Trustees of the Barton Rees Pogue Memorial Public Library on the 11th day of September, 2012.Computer Usage.

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Laptop Computer Use Agreement:

Barton Rees Pogue Memorial Library provides laptop computers for loan (as available)  to adult patrons (18 years or older) with a valid Barton Rees Pogue Memorial Library Card or a valid Library Card from any other library in the Evergreen Library System. These computers are configured to connect to the Library’s wireless network technology.

Laptop computer users are expected to be self-directed in their use of a laptop computer. It is assumed that they are familiar with the Windows platform.  Help with the online library databases and resources is available.

Checkout
1.    Laptops may only be used within the Barton Rees Pogue Memorial Library.
2.    The free laptop computers are available on a first-come, first-served basis.
3.    Laptop borrowers must:
a. Sign a Laptop Liability Agreement Form in which they acknowledge responsibilities for equipment checked out to them.
b. Show a valid Library Card from Barton Rees Pogue Memorial Library or another Evergreen Library and a photo ID. These items will be retained until the laptop is returned.
c. Complete and sign a Laptop Liability Agreement for the laptop with a Library staff member every time a laptop is checked out.
4.    Each borrower may check out only one laptop at a time.
5.    Checkout begins when the Library opens each day and ends one half hour before the Library’s closing time.
6.    Checkout is for a 2-hour period (or mandatory return time prior to Library closing).

Renewal
1.    Laptops may not be renewed if there is an active waiting list.
2.    If there is no active waiting list, a laptop may be renewed within 15 minutes of when it is due.
3.    In order to renew a laptop, the borrower must come to the Circulation Desk.
4.    If there is a waiting list the borrower must return the laptop. Once borrowers have returned the laptop issued to them, they may add their name to the waiting list. Borrowers cannot add their name to the waiting list while they are in possession of a laptop.

Check-In
1.    All laptops must be returned to the Circulation Desk 30 minutes prior to closing, to ensure adequate time for the Library staff to check equipment and accessories.
2.    Laptops must be returned directly to the Library staff member at the Circulation Desk. They are not to be left if a staff member is not present.
3.    The borrower must remain at the Circulation Desk until all equipment has been checked to make sure that all pieces are accounted for and that no damage has occurred. Once the laptop has been checked by a staff member, the patron’s ID will be returned.

Borrower Responsibilities
1.    Laptops should never be left unattended!
2.    Borrowers are responsible for complying with all Library Acceptable Use Guidelines for Internet Use, Internet Safety Policy, and Code of Conduct.
3.    Borrowers are responsible for the replacement costs of the laptop and accessories issued to them if lost, stolen, or damaged. Borrowers are responsible for assuring that no damage occurs due to laptop contact with food or beverages.
4.    Borrowers may not tamper with the laptop hardware or software.
5.    No personal software or programs may be loaded onto the laptops.
6.    The laptops must be plugged into a power source for use.

Liability and Fees
1.    Laptop borrowers are responsible for:
a. Full replacement cost, plus a $10.00 non-refundable processing fee, if the laptop, any parts, or any peripherals are lost, stolen or otherwise not returned.
b. Full repair cost, plus a $10.00 non-fundable processing fee, if the laptop or peripherals are damaged.
2.    Any laptop not returned by the Library’s closing time will be considered missing and the borrower will be liable for full replacement costs.
3.    If any technical problems are encountered, borrowers are to immediately report the problem(s)to staff at the Circulation Desk.
4.    If borrowers are late in returning laptops, their laptop privileges may be suspended.

Printing
Laptops are linked to a network printer at the Circulation Desk ($.10 per page).

Failure to comply with laptop guidelines may result in termination of all laptop privileges. Policies and procedures are subject to change without further notice, although the latest version of this policy is available online at this Library and upon request from the Circulation Desk staff.

adopted 3/3/2015

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Kindle Lending Policy

The Barton Rees Pogue Memorial Library owns Kindle Fire eReaders that are available for our library patrons. These devices are already loaded with a variety of titles. In order to check out an eReader, patrons must be 18 years of age or older, have a library card that is in good standing (no more than $5.00 in outstanding fines or fees), and must sign a copy of the eReader agreement form. Ereaders must be picked up and returned ONLY at the circulation desk. A minimum fine of $25.00 WILL be added to the account of any patron who leaves the eReader in the book drop or leaves the device unattended on the counter. Patrons must wait while a staff member checks the eReader to make sure it is functional and that all parts are accounted for. This process may take up to five minutes, so please be patient.

  • It is the borrower’s full responsibility for all costs associated with damage to the Kindle Fire or its associated peripheral equipment during the period it is on loan or its replacement costs should it be lost, stolen, or damaged in any way.
  • Under no circumstances should a borrower leave the Kindle unattended. The library will not be responsible for a lost or stolen device that has been left unattended before it is checked in.
  • Each device may be checked out for a three week time period and is nonrenewable.
  • Only one device may be checked out per family at a time.
  • Patrons may not download anything onto the eReader. However, a patron may request that a staff member download up to three titles from Overdrive if desired.
  • Borrowers may not delete or copy any existing e-books loaded on a Kindle reader.
  • If patrons experience problems with Kindle hardware or applications or have questions, they should ask a staff member for assistance.
  • If all Kindles are checked out, a patron may place his or her name and contact information on a Kindle waiting list.

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Gift / Donation Policy

Materials in General – Gifts of library materials will be accepted and added to the collection only if they are needed and meet the criteria of the Collection Development Policy. Items not added to the collection will either be sold, given to other libraries, or discarded.
Collections – Gift collections will only be accepted by the Director, with the counsel of the Board of Trustees as appropriate, and with the understanding that the collection may not be kept intact.
Periodicals – Gift periodicals will be evaluated to determine their suitability to be added to the collection. Old issues of periodicals are not generally accepted. However, new subscriptions to periodicals of local interest are most welcome.
Return of Items – The library will not be required to return any gifts once they have been accepted.
Recognition Gifts – The library welcomes monetary gifts for the purchase of library materials given in recognition or remembrance of individuals or organizations. The name(s) of the donor(s) and the individuals or organizations recognized by the gift can be listed on a bookplate and affixed to the material. Other means of recognizing the donor(s) may be used whenever necessary. (Example: a commemorative plaque, engraved metal plate, etc.)
Monetary Gifts – The library welcomes gifts of cash for the direct purchase of library materials and will try to accommodate the type of material, subject matter, or title preferences of the donor. A bookplate may be affixed to the item with the donor’s name if desired. The Director along with the Board of Trustees will handle substantial cash offerings, securities, and other bequests. Together, they will work out terms of acceptance that are compatible with the library’s policies, the donor’s intent, and any applicable laws.
Real Estate or Other Personal Property – The library will accept gifts of real property that support the mission of the library. Such offers will be handled by the Director in conjunction with the Board of Trustees, who will determine the suitability of the gift and work out terms of acceptance that are compatible with library policies, the donor’s intent, and applicable laws.
Evaluation – The library will, if requested, provide a written acknowledgment of the receipt of gifts, but in accordance with income tax regulations, will leave the determination of the value of the donation to the donor.

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Technology Plan
2012-2015

The Barton Rees Pogue Memorial Library is dedicated to supplying our patrons with access to both traditional and electronic media at little or no cost.

Objective 1: Internet Access
The library currently has four computers with internet access available to patrons along with one computer in the children’s area with games but no internet. We have four staff computers with internet access. We also provide wireless access for anyone who wishes to bring in their own laptop.
The staff computers are used for circulation, cataloging, reference work, professional development, online classes, bookkeeping, word processing, etc. The library purchased a Kindle Fire for use by library personnel as a training tool and as an adjunct to incorporating ebooks into our library system.

Objective 2: Technology Training
The library will provide opportunities for the staff to receive technology training either through conferences, online classes, INCOLSA, ILF, or the Indiana State Library.
The library director or other staff member will take at least one technology related course each year in order to be able to help patrons and be knowledgeable about current technology.
The library director or other staff member will be available to help patrons with computers if needed. This includes looking up information, setting up e-mail accounts, printing papers, etc.

Objective 3: Automation
The library’s circulation process is automated. It currently uses Evergreen Indiana for both circulation and cataloging. The library now has printers at each of the two circulation computers that print out the list of titles that patrons have checked out. Patrons may also get a printout of fines and/or the payment of fines as needed. The library recently joined the Overdrive Digital Consortium and now offers ebooks for those patrons who have a Nook, Kindle, or other device that allows them to download digital copies of items.

Objective 4: Additional software
The library has added bookkeeping software for library use only. The library also had all of the old local newspapers microfilmed and digitized. The information from the newspapers is now available both on microfilm and from a database here in the library. We have copied the database and shared it with the Marion Public Library and are also working with Taylor University to provide them with a copy as well. Other area libraries are welcome to copy the database for use in their library if they choose to do so.

The library board and director will evaluate the goals twice a year to make sure they are being met. Sample evaluation questions would be: Are all patron computers in working order and being maintained? Has any staff taken advantage of technology classes? Is staff willing and able to help patrons with basic computer searches?

Technology Plan Budget

The Barton Rees Pogue Memorial Library is a member of the Library consortium as established by the Indiana State Library. The E-Rate discount is handled for the Consortium by ADTEC, and ENA (Education Networks of America) is the current contract holder for the Internet connection service provider. They provide the library with a T-1 connection for Internet usage. The Barton Rees Pogue Memorial Library currently budgets $1,890 per year to pay for the Internet connection. Eighty percent of this money is reimbursed through the state once a year.
The Barton Rees Pogue Memorial Library has $100.00 per month budgeted for computer upkeep and maintenance. The library has a contract with Harland Technology Services to provide this service for the library’s circulation computers.
There is $1500.00 per year budgeted for furniture and other equipment including computers.
The budget also includes $2000.00 per year for membership in the Overdrive Consortium and ebooks.

Technology Plan reviewed and signed this 11th day of September, 2012.

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Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.

VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 19, 1939.

Amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; and January 23,  1980; inclusion of “age” reaffirmed January 23, 1996, by the ALA Council

 
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